1.Contact Details

(1) Controller

Mitsui & Co. Deutschland GmbH

Herzogstraße 15
40217 Düsseldorf
Tel: 0211-9386-0
E-Mail: InfoDUSZZ@dg.mitsui.com

(2) Data Protection Officer

Mrs. Lucia Straßer

@-yet GmbH
Data Protection Officer of Mitsui & Co. Deutschland GmbH
Schloss Eicherhof
42799 Leichlingen
E-Mail: datenschutz@dg.mitsui.com

2.Processed Data

When you send us an application (proactive or in the case of a job advertisement), we collect personal data which you make available to us as part of your application.

This might contain:

• Data about yourself (first name, last name, date of birth, address, marital status);
• Data on your qualifications (educational and professional degrees, certificates, language skills, additional qualifications);
• Data on your curriculum vitae (type, start, end, place and duration of school education, training, studies, further training and professional activities);
• if applicable, account data in the context of a reimbursement of costs;
• other documents submitted and data resulting from them.

You are not obliged to provide us with your personal data, but it is possible that we may not be able to process our contractual obligations towards you or your concerns.

3.Purpose of processing, legal basis

(1) For the establishment of an employment relationship

We process your personal data to decide about establishing an employment relationship with you. The legal basis for this processing is therefore Art. 6 (1) lit. b GDPR.

We evaluate all applicants solely based on their qualifications and therefore ask to refrain from providing information about racial and ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the unique identification of a natural person, health data, or data on sexual life or sexual orientation in the application

(2) Compliance with legal requirements

Furthermore, we will use your personal data to comply with legal and/or regulatory requirements, including in litigation and to defend against claims. We process your personal data for the aforementioned purposes based on our overriding legitimate interests pursuant to Art. 6 (1) lit. c and f GDPR.

(3) Consent

To the extent you have granted us permission to process your personal data, that permission serves as the legal basis for the respective processing. This is especially relevant if you've agreed to keep your data in our applicant pool, for situations where your current application isn't successful but a similar role opens up later, and we wish to contact you regarding it.

(4) Reimbursement of travel fees

To the extent that we have promised you reimbursement for travel expenses related to an interview or similar, we process your bank account details to refund these costs. The legal basis is the fulfillment of our promise for reimbursement pursuant to Art. 6 (1) lit. b GDPR.

4.Automated decision making

We do not use your personal data for automated decision making which produces legal effects concerning you or similarly significantly affects you.

5.Sharing personal data with third parties

We disclose your personal data only to the following parties:

• the corresponding department heads (which may be located outside Germany);
• the necessary persons/departments involved in the application process.

Your personal data may be disclosed to companies within the Mitsui group of companies and/or to authorized third parties outside your country (including outside the European Economic Area) that might be located outside your country of residence, where potentially, different data protection standards may apply. Where necessary, we have implemented appropriate safeguards to secure your personal data. These include the conclusion of appropriate contracts for data processing or EU standard contractual clauses that ensure a proper level of data protection.

In the event that we undergo re-organisation or are sold to a third party, any personal data we hold about you may be transferred to that re-organised entity or third party in compliance with applicable law.

We may disclose your personal data if legally entitled or required to do so (for example if required by law or by a court order).

6.Security

We have reasonable state of the art security measures in place to protect your personal data against loss, misuse and alteration. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to personal data. Whilst we cannot ensure or guarantee that loss, misuse or alteration of personal datan will never occur, we use all reasonable efforts to prevent it.

7.Data retention

We process your personal data to select a suitable candidate for the position to be filled. After that, the data will be deleted, at the latest when no civil claims can be enforced against us, especially those that may arise from the General Equal Treatment Act. If we do not delete the data immediately, we will mark the data with a restriction note.

8.Your rights

Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:

• Right of access pursuant to Art. 15 GDPR: You have the right to request information from us, including what personal data we process from you, for what purposes it is used and to whom we may disclose your personal data.
• Right of rectification according to Art. 16 GDPR: If the personal data we process from you is not correct, you have the right to have it corrected.
• Right to deletion pursuant to Art. 17 GDPR: You have the right to have your personal data deleted immediately unless otherwise provided by law.
• Right to limit the processing according to Art. 18 GDPR: under certain conditions you have the right to limit the processing, e.g. if the processing is to be stopped but the personal data are not to be deleted.
• Right to data portability according to Art. 20 GDPR: You have the right to receive your personal data processed by us in a common, structured and machine-readable format.
• Right to complain to a supervisory authority pursuant to Art. 77 GDPR: If you are of the opinion that the processing of your personal data is unlawful, you have the right to complain to a supervisory authority.

9.Right to object, Art. 21 GDPR

If the processing is based on an overriding legitimate interest, you have the right to object to the processing of your data. An objection is permissible if the processing is either in the public interest or due to a legitimate interest of the company or a third party. In the event of an objection, we ask you to provide us with the reasons for your objection to the data processing.

The objection can be made without any formalities and should, if possible, be directed to the contact options mentioned in section I

10.Amendments to this Policy

We reserve the right to change this Notice from time to time by updating our website respectively. Please visit the website regularly and check our respectively current privacy policy. This Notice was last updated on October 19, 2023.